If your action list is long and deadlines are looming, a calendar full of meetings can be the last thing you want to focus on. If you feel a large number of your meetings run on too long and you are struggling to see the benefit, then it’s time to get them under control. Meetings take up precious time and we all should be conscious and respectful of each other’s workloads. There are ways however, to ensure that everyone attending has a more productive time.
Setting an agenda helps keep the meeting focused and on track and stops individuals wandering off on a tangent, there can be plenty of time for additional discussions on other subjects afterwards. Note taking is vital and each should take it in turn to write notes with action points that can be distributed to everyone attending. Run a technology ban, no phones or tablets that can distract attendees from focusing on the meeting. You may run the risk of being unpopular but the meeting has more chance of running on time and being productive if colleagues are not being distracted by their screens. Read more in this article, top advice from the lips of entrepreneurs:
We asked readers: How do you make the most of everyone's least favorite work routine? Here's what they had to say. 1. Plan ahead. Set the agenda one week ahead of time. Allow employees to comment on it prior to the meeting so they have time to really think about it -- and then stick to the agenda. -- T.J. Allan, owner, Ageless Fitness, Gillespie, Ill. 2. Be holistic. We use the principles of sociocracy to make meetings valuable. It’s a whole system approach for inclusive decision making, effective governance and the ongoing evaluation and improvement of your organization. -- Abhishek Gupta, technical consultant, Creative n Innovative Research, Jaipur, India